Here at DubLow Digital, we understand that email is a vital communication tool for businesses and individuals. Unfortunately, it also remains a key target for cybercriminals. As cyberattacks grow increasingly sophisticated, enhancing your email security has never been more crucial—especially for small businesses in Colorado.
Ninety-five percent of IT leaders report that cyberattacks have become more sophisticated, with over half (51%) already witnessing AI-powered attacks targeting their organizations. By taking proactive steps, businesses can safeguard sensitive information, prevent unauthorized access, and maintain the integrity of communication. Below, we outline six simple steps that can help improve your email security.
- Use Strong, Unique Passwords
Passwords are your first line of defense when it comes to email security. Weak passwords can be like an open invitation for cybercriminals. At DubLow Digital, we advise our Colorado clients to create strong, unique passwords that are hard to guess.
Create Complex Passwords
A strong password should include:
- Letters (uppercase and lowercase)
- Numbers
- Special characters
Avoid common words, phrases, or quickly guessable information, like your name or birthdate. Complex passwords help deter attackers and protect your accounts.
Use a Password Manager
Remembering numerous complex passwords can be overwhelming. We recommend using a password manager to generate and store unique passwords for all accounts. This allows you to focus on one master password, making security management much more accessible.
Avoid Reusing Passwords
Reusing passwords across multiple accounts increases your risk. If one account is compromised, all others are vulnerable, too. You can prevent a single breach from spreading by using unique passwords for each of your email accounts.
- Enable Two-Factor Authentication (2FA)
Two-factor authentication (2FA) is an essential step for boosting email security. Even if a cybercriminal obtains your password, 2FA provides an additional security layer, keeping your account safe.
Choose a 2FA Method.
There are several 2FA methods, such as SMS codes, authenticator apps, or hardware tokens. Each offers unique advantages, such as SMS verification codes and physical devices for added security. Choose the method that best meets your business’s needs.
Set Up 2FA for All Accounts
We urge businesses in Colorado to enable 2FA for all email accounts. This simple setup in most email services adds an extra barrier against unauthorized access.
- Be Cautious with Email Attachments and Links
Attachments and links in emails are common avenues for phishing and malware attacks. Clicking on a malicious link or attachment could put your entire system at risk. DubLow Digital advises our clients to take precautions to ensure their email security.
Verify the Sender
Before opening attachments or clicking links, verify the sender. If an email from someone you know seems unusual, contact them through another channel to confirm its legitimacy. For unfamiliar senders, exercise even more caution.
Scan Attachments
Always scan email attachments before opening them with antivirus software. Many email services include built-in scanning features, but additional antivirus software adds another layer of protection.
Avoid Clicking on Suspicious Links
Look for links that appear strange or “too good to be true.” Hover over the link to review the URL before clicking—if it looks unfamiliar, avoid it. If needed, navigate directly to the site.
- Keep Your Email Software Updated
Here at DubLow Digital, we remind businesses to keep email software up to date. Software updates often include security patches that protect against vulnerabilities.
Enable Automatic Updates
Most email clients offer automatic updates—enabling this feature ensures your software stays current, significantly reducing your vulnerability to attacks.
Regularly Check for Updates
Even if automatic updates are on, it’s good to occasionally check manually. Staying current helps ensure both your software’s security and its smooth operation.
- Use Encryption for Sensitive Emails
Encryption is crucial for keeping your email content secure. Even if intercepted, only the intended recipient can read your email.
Encrypt Emails Containing Sensitive Information
If you need to send sensitive information, consider encryption options offered by your email provider or use third-party tools for end-to-end encryption. DubLow Digital can assist small businesses in Colorado with setting up encryption tools for better communication security.
Educate Recipients
Make sure recipients are aware of how to access encrypted emails. Provide clear instructions to help them view encrypted content securely.
- Watch Your Email Activity
Monitoring email activity can help identify suspicious behavior before it becomes a significant problem. Staying vigilant means you can take action quickly when needed.
Set Up Activity Alerts
Most email services offer activity alerts that notify you of unusual login attempts or changes to your account settings. We suggest activating these alerts to maintain visibility into your account’s security status.
Regularly Review Account Activity
Check your account activity regularly—including login history and connected devices. If you notice anything unusual, act immediately: change your password and investigate further.
Respond Quickly to Suspicious Activity
If suspicious activity occurs, take prompt action to minimize risk. Change passwords, review security settings, and add extra security measures.
Get Expert Email Security Solutions with DubLow Digital
Email security is crucial for protecting both personal and business information. At DubLow Digital, we offer comprehensive solutions to help small businesses in Colorado reduce the risk of email compromise and phishing attacks.
Contact us today to schedule a consultation about improving your email security.
